Flexible workstations at the office: boost efficiency, cooperation and satisfaction

Flexible workstations are not a new concept. Companies have been experimenting with flex-desking since the 1990s. But with the rise of hybrid work, flex-desking is becoming more relevant than ever. It helps optimise office space and fosters human connections. Traditional fixed workstations are giving way to a more dynamic approach, in which employees choose where to work based on their tasks for the day. But how do you ensure flexible workstations are a success? This blog explains the benefits and provides some practical tips to create a flexible office environment.

The benefits of flexible workstations in a nutshell

Solution for hybrid work models
Instead of always working at the same desk, your employees are free to move around the office. They choose a workstation depending on their needs and tasks. This not only promotes productivity, but also allows the workplace to be adapted to individual needs and working styles. Whether it concerns creative brainstorming sessions or individual tasks requiring concentration.

Increased interaction and collaboration
Flexible workstations break down departmental boundaries. Regularly switching workstations results in informal encounters between colleagues who might otherwise never work together. This not only encourages knowledge sharing, but also contributes to new ideas and innovative solutions. The dynamics of flexible workstations promote an open culture where colleagues share knowledge and creativity.

Cost savings and efficient use of space
Flexible workstations allow you to use the available office space more efficiently. Instead of having empty desks on days when employees are working from home, you align the supply to actual usage. This reduces costs and ensures a more sustainable use of resources.
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Greater employee satisfaction
Employees increasingly value autonomy in their work. Flexible workstations give them the freedom to adapt their environment to their personal preferences and tasks. This is consistent with the new reality of hybrid work, in which employees seek a balance between working from home and in the office.

However, it’s still important to strike a balance. A combination of fixed and flexible workstations often works best. It means that employees who benefit from a fixed workstation due, for example, to team dynamics or their specific tasks, can also perform optimally.

Practical tips for successful implementation

1. Analyse your needs: examine the working methods and requirements within your organisation. How often are employees in the office? What types of spaces are needed?
2. Create zones: set up different areas for different activities, such as quiet zones for focused work and collaboration areas for teams.
   
   
3. Prioritise ergonomics: make sure every workstation is ergonomic, with adjustable desks, comfortable chairs and dynamic monitor arms. This facilitates a healthy posture when working and increases the well-being of your employees.
   
   
4. Use technology as a support: provide smart tools to make workstation management simple and efficient. This includes reservation systems and hot-desking tools, as well as equipment that is always ready for use. To create a productive working environment it is essential that everything is up-to-date, fully operational and ready to use immediately when employees arrive. Desks and peripheral equipment that don’t work have an adverse effect on the office experience.
   
   
5. Collect feedback: regularly request feedback from your team to continuously improve the office layout.

Flexible workstations provide an answer to the challenges of the modern way of working. They increase efficiency, encourage innovation and contribute to employee satisfaction. A well-thought-out approach and a mix of fixed and flexible workstations will help you get the most out of your office environment.

Would you like tailor-made advice to integrate flexible workstations into your organisation? Our team is ready to support you in creating a future-proof workplace. Get in touch and discover the possibilities!